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Boosting Performance & Daily Reporting of a Fuel Management Company Using Power BI

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Boosting Performance & Daily Reporting of a Fuel Management Company Using Power BI

Our team believes in the power of data to answer important questions. Our goal is to help you find those answers by making your data more accessible, meaningful and purposeful.

The Client

Fuel-Pro Systems is a Premium Total Fluid Management (TFM) company providing comprehensive lubrication services to industries, fleets, and utility organizations. In association with Indian Oil Corporation Limited (IOCL) and clients like Hindalco Industries (Aditya Birla Group), Fuel-Pro helps organizations reduce lubrication costs and adopt industry benchmark practices.

"Thanks to the Power BI solution, we now have complete visibility of our operations and costs. Our teams no longer debate over data accuracy—everyone trusts the numbers. It has empowered us to make faster, smarter business decisions."

Modules

Solution

Techstern partnered with Fuel-Pro Systems to implement a comprehensive Power BI solution that consolidated their data and transformed reporting across the organization.

The solution was rolled out in phases to ensure adoption and trust in the system:

01

Proof of Concept (POC)

  • Data from Excel sheets was integrated into Power BI.
  • Created initial dashboards to visualize accidents by weekday and time range, giving the client their first real-time insight.
  • Enabled year-on-year, quarter-on-quarter, and month-on-month comparisons to answer simple but critical business questions.

02

Enterprise Rollout

  • Developed an accelerated SQL-based data warehouse for consolidating multiple data sources.
  • Built high-performance tabular models to ensure faster query response and scalability.
  • Deployed visually appealing Power BI dashboards, accessible on-premise and via mobile.

03

Customized Reports & Dashboards

  • Cost Management Reports – Delivered granular insights into all cost components, trends, and opportunities for cost optimization.
  • Sales & Customer Analysis – Implemented interactive line, bar, pie charts, and treemaps to analyze:
    • Sales by continent/region
    • Orders by country
    • Customers by region
    • Sales by product group
  • Product Attribute Filters – Added dynamic filters allowing users to drill down into specific product attributes and instantly view detailed information.

We Used

Technologies

Techstern

Working experience

Fuel-Pro aimed to adopt a modern analytics solution that would:

  • Deliver a single source of truth for all performance and cost-related data.
  • Standardize KPIs and make them instantly accessible across the organization.
  • Provide intuitive dashboards for employees at different levels to track performance.
  • Offer self-service reporting for better transparency and faster decision-making.
  • Support scalable, mobile-accessible, and secure reporting for long-term business growth.

Techstern partnered with Fuel-Pro Systems to implement a comprehensive Power BI solution that consolidated their data and transformed reporting across the organization.

The deployment of the Power BI solution led to transformative improvements:

  • Single Source of Truth – Standardized KPIs trusted across all departments.
  • Faster Reporting – Reports that once took days to prepare are now available in minutes.
  • Improved Cost Control – Clear visibility into cost trends enabled proactive decision-making and expense reduction.
  • Higher Employee Productivity – Self-service dashboards eliminated reliance on manual Excel-based reporting.
  • Scalable Insights – Leadership gained the ability to monitor performance across regions, products, and customers with just a few clicks.

By implementing a modern Power BI solution, Techstern helped Fuel-Pro Systems transition from fragmented, unreliable reporting to a data-driven culture. With consolidated data, real-time insights, and interactive dashboards, the company significantly improved its decision-making capabilities, cost management, and overall performance visibility.